Win More Loads With AI-Powered Freight Quote Automation
Rytsense helps freight brokers automate RFQ intake, lane research, pricing workflows, and quote generation — reducing manual work while improving response speed and win rates.
No commitment required · US-based freight teams · Average setup in <2 weeks
Trusted by logistics operations teams across the US
70%
Faster quote turnaround time
5x
RFQ handling capacity
24/7
Quote coverage including after-hours
40%
Reduction in manual operations workload
TODAY'S RFQS
47
↑ 12 vs yesterday
AVG. RESPONSE
8 min
↓ 74% from baseline
QUOTES SENT
43
91% completion rate
WIN RATE
38%
↑ 8pts vs last month
The Current RFQ Process Is Slowing Freight Teams Down
Manual quoting workflows create delays, inconsistency, and missed opportunities — especially when RFQ volume spikes or after hours.
Manual Email Parsing
Brokers manually sift through shipper emails to extract shipment details — origin, destination, weight, equipment type — before they can even start pricing.
Too Many Open Tabs
Pricing a single load means checking DAT, SONAR, internal TMS history, carrier portals, and spreadsheets — all simultaneously across multiple windows.
Slow Quote Turnaround
Average quote response times of 2–6 hours leave shippers choosing faster competitors. Speed is often the deciding factor in who wins the load.
Pricing Inconsistency
Without standardized rules, different brokers price the same lane differently. Margins suffer when market conditions change and rules aren't updated in time.
Repetitive Admin Work
Hours per day are lost copy-pasting data from emails into TMS, updating spreadsheets, and building quote templates — work that adds zero strategic value.
Loads Lost After Hours
RFQs that arrive at 6 PM go unanswered until morning. Shippers with urgent freight needs move on to brokers who respond faster — or automate their responses.
Your Team's Current RFQ Workflow
Eight manual steps, multiple tools, and hours of delay — for every single quote.
Shipper Email
Arrives in inbox
Manual Parse
Extract details
Check DAT
Market rates
Check SONAR
Market index
TMS History
Past lane data
Spreadsheet
Build quote
Send Quote
Hours later
Result: Slow response, lost loads
Shipper already accepted a quote from a faster broker
AI-Powered RFQ Automation Built for Real Freight Operations
RFQ Agent handles the entire quoting workflow — from intake to delivery — so your team can focus on winning loads, not processing paperwork.
Intake Intelligence
Automatically parses incoming RFQs from email, PDFs, and portals — extracting origin, destination, commodity, weight, equipment type, and delivery requirements in seconds.
Parallel Rate Fetching
Simultaneously pulls market data from DAT, FreightWaves SONAR, your TMS history, and carrier rate sheets — in one unified pass, not tab by tab.
Automated Quote Drafting
Generates complete, professional freight quotes pre-populated with all required fields, pricing, and lane-specific details — ready for broker review in minutes.
Margin Rules Engine
Apply lane-specific, carrier-specific, and volume-based margin rules automatically. Pricing is consistent, protected, and aligned with your brokerage strategy.
Human-in-the-Loop Approval
Every quote is reviewed by a broker before sending. AI does the heavy lifting; your team maintains full control, oversight, and customer relationship integrity.
After-Hours RFQ Coverage
RFQs arriving at 9 PM get processed and queued for broker approval — meaning your first response goes out before competitors even open their inbox in the morning.
From Inbox to Quote in Minutes
Here's exactly how RFQ Agent handles a new quote request — from the moment it arrives to when your broker hits send.
RFQ Arrives in Inbox
InstantShipper sends a freight RFQ via email or portal. The AI agent detects it instantly — no manual monitoring required.
AI Extracts Shipment Details
~30 secNLP extracts origin, destination, commodity, weight class, equipment type, pickup/delivery windows, and special requirements — from any format.
Parallel Rate Fetching Begins
~90 secAgent simultaneously queries DAT market rates, FreightWaves SONAR lane index, TMS historical data, and carrier rate sheets — all in one pass.
Quote Draft Generated with Margin Rules
~60 secAI applies your margin rules engine, applies lane-specific logic, and produces a complete, formatted quote draft with all fields pre-filled.
Broker Reviews & Approves
~2 minYour broker receives the draft quote with a one-click review interface. They can approve as-is, adjust pricing, or add notes before sending.
Quote Delivered to Shipper
InstantThe approved quote is sent automatically via email or portal integration, professionally formatted and timestamped — while competitors are still gathering data.
Total elapsed time: Under 8 minutes
Your competitors are still opening DAT. You've already sent the quote.
What Freight Teams Gain
Real operational results from automating the RFQ workflow with the RFQ Agent.
70%
Faster Quote Turnaround
Reduce average response time from hours to minutes. Be the first broker in the shipper's inbox — consistently.
+8 pts
Improved Win Rates
Speed and accuracy compound. Faster, more consistent quotes drive measurably higher load acceptance rates.
40%
Less Manual Work
Eliminate hours of daily data entry, tab-switching, and copy-paste work. Brokers focus on relationships and strategy.
100%
Consistent Pricing
Every quote follows your margin rules. No more pricing variance between brokers or time-sensitive errors on high-volume lanes.
5x
Scalable Operations
Handle 5x more RFQ volume without adding headcount. Scale your brokerage through workflow efficiency, not hiring.
24/7
After-Hours Response
Stop losing overnight and weekend RFQs. The agent processes and queues every quote so your team starts the day ready to win.
Built for Every Freight Quoting Scenario
RFQ Agent handles the full spectrum of freight quoting workflows across modes and market conditions.
Truckload RFQs
Automate FTL pricing across lanes using DAT spot data, SONAR indices, and your carrier rate history. Quote accurately and fast on every dry van, reefer, and flatbed load.
LTL Quote Automation
Handle LTL class-based pricing, pallet counts, and multi-carrier comparisons automatically — without manual rate shopping across carrier portals one by one.
Spot Market Pricing
React to real-time market shifts with AI-assisted spot pricing. The agent monitors market indicators and adjusts draft quotes to keep your margins protected.
Carrier Rate Validation
Automatically validate carrier quotes against market benchmarks before committing. Catch outliers and protect margins on every transaction without manual review.
After-Hours Quoting
RFQs at 9 PM get processed, priced, and queued — so your brokers review ready-to-send quotes first thing in the morning rather than starting from scratch.
Multi-Carrier Quote Comparison
Generate side-by-side carrier comparisons for complex shipments. Present shippers with options while the agent automatically recommends the best margin scenario.
Connects to Your Existing Stack
RFQ Agent plugs into the tools your team already uses — no rip-and-replace required.
DAT Load Board
Market Rates
FreightWaves SONAR
Market Intelligence
McLeod TMS
TMS Platform
Tai TMS
TMS Platform
Turvo
Collaboration
BrokerPro
Broker TMS
Generic TMS API
Custom Integration
Email Workflows
Gmail / Outlook
Don't see your system? We build custom integrations as part of implementation. Ask us about it →
From Logistics Teams in the Field
What freight professionals say about working with RFQ Agent.
"We were quoting 40–50 RFQs per day manually. Our team was burning out. RFQ Agent handles the entire intake-to-draft process — my brokers now review quotes instead of building them from scratch. Win rates are up, stress is down."
Marcus Hendricks
VP Operations · Atlas Freight Inc.
"The after-hours coverage alone paid for the implementation. We were losing 15–20% of our RFQ volume to overnight requests we couldn't respond to. Now those quotes are queued and approved before 8 AM. Game changer for our spot desk."
Sarah Kowalski
Director of Pricing · MidWest 3PL Group
"What impressed me most was how quickly it plugged into our McLeod TMS and DAT setup. We were live in 11 days. Our brokers were skeptical, but now they won't go back. The human approval step was the key — they feel in control, not replaced."
James Ruiz
COO · TransLogix Solutions
An Operational AI Partner. Not a Generic Vendor.
Rytsense builds AI automation for freight workflows — not generic enterprise software with a logistics skin on it. We understand how freight desks actually operate.
Human-in-the-Loop by Design
Every quote is reviewed and approved by your team before it leaves. AI accelerates the workflow; brokers maintain control, judgment, and customer relationships. No black boxes.
Deep Freight Workflow Expertise
We built RFQ Agent by working alongside freight brokers, 3PL teams, and logistics ops leaders — not by applying generic automation logic to a domain we don't know.
Integrates With What You Have
DAT, SONAR, McLeod, Tai, Turvo, email — we connect to the systems you already use. You don't need to change your stack to benefit from automation.
Fast Deployment, Measurable ROI
Most teams are live in under 2 weeks. We handle implementation, integration, and training — so you're seeing reduced quote times and higher win rates before the end of the month.
See How AI RFQ Automation Fits Into Your Freight Workflow
Discover how freight brokers are reducing quote turnaround times and scaling operations without increasing headcount.
Frequently Asked Questions
Everything you need to know about the RFQ Agent.
